Rental Rates and Policies 2015/16
Rental Rates
Private Functions:
• Groups of 50 persons or less: $50/hr. Day rate/8 hr: $350
• $200 security deposit required
• Groups of over 50 persons: $70/hr. Day rate/8 hr: $490
• $500 security deposit required
• 2 hour minimum rental
• 5% GST will be charged on the invoice
• TBCA member – receive $10/hr. discount
• Additional $40/hr cleaning fee applicable for groups over 50
Not For Profit Functions:
• If not registered charity please provide organization name
• Groups of 50 persons or less: $35/hr. Day rate/8hr: $245
• $200 security deposit required
• Groups of over 50 persons: $50/hr. Day rate/8 hr: $350
• $500 security deposit required
• 2 hour minimum rental
• 5% GST will be charged on the invoice
• Additional $40/hr cleaning fee applicable for groups over 50
For Profit Functions:
• Groups of 50 persons or less: $60/hr. Day rate/8hr. $420
•$200 security deposit required
• Groups of over 50 persons: $80/hr. Day rate/8 hr. $560
• $500 security deposit required
• 2 hour minimum rental
• 5% GST will be charged on the invoice
• Additional $40/hr cleaning fee applicable for groups over 50
Note: For-Profit rates to be used for corporate business rental functions (for which an admission may or may not be charged)
Overnight Facility Rental Use:
• Please contact rentals@tunstallbay.org for details
TBCA provides the first hour free of charge for event set-up as a courtesy to those renting the facility.
Please contact the TBCA Rentals Coordinator rentals@tunstallbay.org for further information or inquiries. We look forward to helping you with your event!
Additional TBCA Rental Services
Following is the list of additional services available to you at the time of your rental. Please check off the services that you require on your Rental Form and they will be included on your final invoice:
• Audio Visual System: $30.00 per rental
• Step by step directions in the care and use of the AV system are provided in the cabinet drawers, however should the renter request additional assistance, the TBCA can offer the following: Assistance in setting up AV System: $20.00/30 minutes
• Propane for barbeque:
- $10/groups less than 50 people
- $20/groups over 50 people
•Tables and Chairs – for Weddings or large special occasion events: $5.00 (1 table + 4 chairs)
• Additional cleaning services (details below): $40.00/hour
• Please note: if extra services are used but have not been checked on the rental agreement form, the appropriate fee will be deducted from the security deposit.
Rental Policies
Booking:
• The TBCA Rental Coordinator will contact you regarding your rental request and send rental forms, payment and mailing information to you. Once forms and payment are received your event will be placed on the TBCA Calendar of Events.
Rental Use of the TBCA Facility:
• TBCA members and non-members access the facility for event rentals through a lockbox system set up at the front entrance. Rental of the facility (whether hourly or daily) will begin at the time of initial entry.
Cancellation:
Refunds will be issued:
• With notice more than 7 days prior to the rental date – 100%
• With notice 24 hours or less prior to the rental date – 50%
• A $25.00 administrative fee will be charged in the event of a rental cancellation
• A fillable PDF cancellation form (on the website) to be emailed to rentals@tunstallbay.org
Memorial Services:
• The TBCA Facility is offered free of charge
Use and Cleaning of the Facility:
The Renter can expect the TBCA Facility to be ready and in a state of cleanliness upon arrival. The Renter is able to rearrange the room and furniture and decorate as they choose.
The Renter can expect the following condition of the facility for the event rental:
• Kitchen and upper tiled floor vacuumed & mopped
• Lower area vacuumed and furniture arranged
• Kitchen: counters clean, dishwasher empty, clean tea towels
• Bathrooms cleaned
• If deck area open: deck furniture arranged
• Barbeques: tanks full and barbeques clean
• TBCA dishes and other kitchen utensils and cooking pots ready for use
• Garbage can and Refundable container bins empty and available for use
• Compost bag available near side sink
At the conclusion of a rental the TBCA can expect the Renter to leave the facility in the pre-rental state in which the rental began. This includes the following:
• Kitchen and upper tiled floor vacuumed & mopped
• Lower area vacuumed and furniture arranged to the pre-rental state
• If deck area used: arranged to pre-rental state
• If barbeques used: cleaning of barbeque required
• If TBCA dishes used: cleaned and put away and dishwasher emptied
• Recyclables are to be removed by the renter – (a $20.00 fee will be charged if left – to cover $8 BIM tag and facility manager time)
• The TBCA Rental Coordinator will inspect the facility following the event rental to ensure that it is left in the pre-rental state. The Rental Coordinator has the discretion to offer the renter the opportunity to re-clean to pre-rental state and also to withhold the security deposit in the event that this work is not carried out.
The TBCA is pleased to offer additional cleaning services which may be arranged in advance of the rental. This service can be contracted with the TBCA to allow the renter to more fully enjoy the event. Services are $40/hour. This fee can cover:
• Removal of refundable beverage containers
• Mopping, vacuuming floors
• Cleaning tables, counters, kitchen equipment
• Any other cleaning follow-up that is required to bring the facility to its pre-rental state
• Please note: a general state of cleanliness after the rental event must be adhered to. (IE: it is unacceptable to leave the facility a mess upon departure)
As noted under “Rental Rates” there is a cleaning fee of $40/hour charged for groups of over 50 persons. A cleaning service will be retained to provide a more in-depth cleaning of the facility to offset the general wear and tear and use of a larger group. The TBCA endeavours to maintain the integrity of cleanliness at the facility for all users.
TBCA Facility Amenities:
• A beachfront 2-level facility offering the best view (and sunsets) on Bowen Island!
• The main room is spacious and has comfortable general seating areas and rock fireplace
• 3 spacious decks with views encompassing Pasley, Worlcombe and Vancouver Islands and with commercial café-style furniture provided for dining, lounging and relaxing with friends
• Beachfront swimming pool with umbrellas and lounge furniture
• Audio Visual system with sound system and wireless internet, telephone
• Oceanfront Walkway: follow the path from the facility straight down to the beach – sand, rocks, logs and sea provided!
• Lawns and Play area: swings, running around room for the kids – right beside the pool
• Kitchen: Modern and spacious – opens to the entire facility. Features ample granite countertops, cupboards, commercial dishwasher, stove, microwave, refrigerator, freezer, double deep sink, basic: cutlery, serving utensils, crockery, pots and pans, glassware, dish soap, dish towels
• Bathrooms: ladies and men’s bathrooms and change rooms
• Storage: there are 3 areas that can be used for storage of TBCA furniture, (if rearranging) or catering supplies, etc: the 2 change rooms and pantry behind kitchen
TBCA Facility General Information on Rental Use:
• We welcome the renter contacting us if you would like a tour of the facility in advance of the event rental to familiarize yourself
• We suggest bringing along the following to help at the event: Ziploc storage bags, tinfoil, paper towels, Saran wrap, and favourite knives or cooking utensils
• A laminated information sheet is posted on the bulletin board at the kitchen, which explains where various items are located and how to use them.